Anglican Chaplaincy
of Midi Pyrénées & Aude

This Personal Data Protection Policy Statement sets out how the Chaplaincy of Midi-Pyrénées & Aude (part of the Diocese in Europe) uses and protects any personal information that you have provided.

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We would like you to read this Policy Statement carefully as it contains important information about how and why we collect, use and disclose your personal data. You have our assurance that it will only be used in accordance with this statement.

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Your Personal Data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be by the information alone or in conjunction with any other information. The processing of personal data is governed by the Data Protection Bill/Act 2017 the General Data Protection Regulation 2016/679 the “GDPR” and other legislation relating to personal data and rights.

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What data does the Chaplaincy collect?

• Names and contact details such as email addresses and telephone numbers

• Photographs, videos

• Some Specific data related to Safeguarding (e.g Police checks for Leaders)

• Some Specific data for the treasurer (e.g. so the Annual Tax Receipts can be generated)

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How do we process your personal data?

We will comply with our legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

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We use your personal data for some or all of the following purposes:

• To send you communications which may be of interest to you (e.g. Notices, The Church Mouse...);

• To seek your views or comments;

• To fundraise and promote the interests of the Chaplaincy

• To maintain our own accounts and records;

• To notify you of events and role holders;

• To maintain and administer the Chaplaincy website

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Sharing your personal data

Your personal data will be treated as strictly confidential. It will not be shared with third parties.

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How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support audits. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.

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Your rights and your personal data

You have the following rights with respect to your personal data:

• The right to access information we hold on you

• The right to correct and update the information we hold on you

• The right to have your information erased

• The right to object to processing of your data

• The right to data portability

• The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought. You can withdraw your consent easily by email (see Contact Details below).

• The right to object to the processing of personal data where applicable.

• The right to lodge a complaint

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Transfer of Data Abroad

Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so some personal data (for example in a newsletter or blog or photo gallery) may be accessed from overseas.

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Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

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Data Protection Officer (DPO)

The Chaplaincy has an appointed a Data Protection Officer (DPO) to ensure that we comply with the EU GDPR.

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If you want to exercise your rights or you are unhappy with the way in which your personal data has been processed or should you have any questions regarding the processing of your personal data, you may refer in the first instance to the Chaplaincy Data Protection Officer, who is available, at the following email address: dpo@churchinmidipa.com.

 

In case of doubt of your identity, we may ask you to justify it by enclosing a copy of any identity document.

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The Chaplaincy will regularly review and update our Personal Data Protection Policy. The latest version will be available on the Chaplaincy website for you to check and to keep up-to-date with the Policy.

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Updated July 2024